Dorset Conquest – Race Instructions

Race Instructions Dorset Conquest 2021 & Terms and Conditions

Welcome to the Dorset Conquest 2021.

 

How to find us.

HQ Address:-

East Farm, Lower Street, Winterborne Whitechurch, Nr Blandford, Dorset DT11 9AW.

From Poole / Bournemouth take either the A31 or A35 towards Bere Regis. At the Bere Regis Shell Garage round about, take the A31 and turn left to Winterbourne Kingston. At the village hall in Winterbourne Kingston turn left on to West Street, follow the road for 2.5 miles until you reach East Farm on your right. Car parking is in the field on the right hand side of the drive way.

From Blandford take the A354 towards Dorchester. At Winterbourne Whitechurch turn left at the Milton Arms pub, follow the road for 1 mile, East Farm is on your left hand side. Car parking is in the field on the right hand side of the drive way.

From Dorchester take the A354 towards Blandford. At Winterbourne Whitechurch turn right at the Milton Arms pub, follow the road for 1 mile, East Farm is on your left hand side. Car parking is in the field on the right hand side of the drive way.

Race Registration

Please allow plenty of time for race registration.

Saturday 3rd July Registration opens at 3pm (Race Start 5pm)

Sunday 4th July Registration open at 7:30 am (Race Start 10am).

Once you have parked your car, please make your way on foot up to the Race Registration in the Farm yard next to the Farm Shop. Please wear a face covering in this area. We will ask you to pick up your own race number (race numbers will be laid out on a table). (Please keep your distance from others when collecting your numbers).

Once you have collected your number please move away from the registration area, either back to your car or to the field where the race will start from.

 

Covid Measures

We have put a number of measures in place to reduce the risk of passing corona virus from person to person, we hope that you will follow the measures we have put in place.

Even though we have your contact details, we would also like you to scan our government QR Code for track and trace purposes. (If you have the NHS App).

Please wear a face covering when inside buildings (Registration, Farm Shop and Toilets).

Please wear a face covering on the race start line (this may be removed when the race starts).

Please wear a face covering at Aid stations on the course.

Hand sanitizer will be placed around the site. (Outside the Farm Shop, outside the registration area and outside the toilets).

Toilets – We have toilets located around the site (Blue Toilet Trailer in Camping field near to Start / Finish), (Grey building on side of drive way) and Green Portacabin opposite race registration). When queuing for the toilet please wait outside the building, please do not queue inside.

Please refrain from gathering in groups of more than 6 people.

In the bar area please sit at the tables provided in groups no more than 6 people.

RACE SAFETY

All runners must wear the correct registered number. Race numbers must be clearly visible at all time during the race. (Preferably fixed to your chest). Please ensure that your Name and Emergency Contacts and any medical conditions are printed on the reverse of your number.

It’s advisable not to wear headphones during the race. Headphones MUST NOT be worn on the approach to road crossings and in the start/ finish area.

Road Crossing

On the 10km and ½ Marathon route there is one road crossing, that you will cross twice. The marshals are not allowed to stop traffic. You must stop at the crossing and only cross when safe to do so.

 

Bad behaviour or unsportsman like behaviour will not be tolerated by the organisers and will result in disqualification.

Unfair shortcuts, diversions or not sticking to marked route may lead to disqualification.

Anyone seen dropping litter will be disqualified. Please leave litter at designated marshal points.

 

Aid Stations – THIS IS A CUPLESS EVENT PLEASE BRING YOUR OWN DRINKING VESSEL.

The 10km will have one manned water station, at approximately half way. There will also be water available at the finish area.

 

The ½ Marathon will have two manned water/aid stations on the course. There will also be water available at the finish area.

 

Marshalls / First Aid and Emergencies

We will have marshals at strategic points around the course, as well as the manned aid stations. In addition to this we will have 2 roaming field Marshalls which will be able to assist if you have a problem or in the unlikely event that you get lost.

 

First Aiders will be based at HQ (East Farm).

 

If you require emergency assistance please telephone.

 

Rupert Tory    (RD)   07971691588     (Based on East Farm)

Jennie Tory               07891083156     (Based at Start / Finish Area with First Aiders).

 

Roaming Field Marshalls (Non Emergency assistance – i.e getting lost, or race withdrawal and wanting a lift home).

Kevin Day                 07786555092    10km (all)   –  ½ Marathon – (4km to 10km)

Steve Claxton                   07967 032626                  10km (all)   –  ½ Marathon – (10km to 18km)

 

Results

Results will be published as soon as they have verified by the race officials. If there are any disputes, your objections must be stated immediately after you have crossed the finish line.

 

General and Spectator Information

 

There will be NO baggage storage area. Please leave valuables in your car. The race organisers can not accept liability for any losses incurred whilst the runner is taking part in the event. Likewise if you are camping you should secure all personal belongings or at least lock them in your vehicle.

 

Car parking and movement of vehicle around the site must done safety and entirely at the owners own risk.

 

We welcome spectators to the event. Please take care when spectating around the course, please do not obstruct the runners, especially near road crossings. Please respect the countryside code when on the course.

Litter should be placed in all the correct bins provided.

Dogs should be keep on a lead at all times, and waste should be disposed in the correct bin.

 

Participants who bring children to the event are responsible for them, before during and after the race event. Young children must be supervised at all times.

CAMPING

Camping is available on site for £10 per pitch per night. This can be booked on line with SIentries, but don’t worry we can also take payment on the day.

Please can all campers report to race registration and you will be given instructions on where to set up camp.

BAR & REFRESHMENTS

The Farm Shop and Tearooms will be open throughout the event, selling local produce and refreshments (Meat, Bread, Fruit & Veg, Milk, local Cheese, Homemade cakes and scones, sandwiches,Tea, Coffee and soft drinks & LOCAL ICECREAM).

There is no need to rush off after the event. On Saturday evening we will have our Bar open selling local Cider, Beer and soft drinks, as well our Burger Van, selling handmade Burgers and chips.

 

Privacy and Data

No part of this website may be used, reproduced, sold, duplicated or exploited for commercial purposes with our written consent.

Your personal data will not be shared to any third parties. We may use your email addresses to mail updates about the events, however you may choose to be removed from this.

Online Entries will be taken via the agents SI Entries, please check their privacy policy for any queries. The Dorset conquest races are run in accordance with The Association of Running Clubs (ARC) Rules for trail running competitions.

Disclaimer

By entering the Dorset conquest you will be agreeing to below disclaimer and terms and conditions as well as understanding the risks and hazards involved with this trail event.

I accept the following terms for my own entry. I also accept the terms on behalf of any other participants I am entering in this event, all of whom have been provided with a copy of these terms and accept them. I declare that the information on the online entry form is complete and correct. I understand and agree that I participate in this event at my own risk and that I must rely on my own ability in dealing with all hazards.  I am aware that the function of the marshals is only to indicate direction and that I must decide if the movement is safe. I agree that no liability whatsoever shall be attached to the promoter or member of the promoting Team in respect of any injury, loss or damage suffered by me on or by reason of the event, however caused.

I consent to publication of my name, club, race category, race number, finishing time and race position in race pre-entry and results lists.

Race Requirements

You ‘must be of the age 18 years and over to enter the races. Children may not accompany you on the event.

Unfortunately, the race course is unsuitable for wheelchairs.

 

Buggies and pushchairs must not be taken on the race course.

 

This is not a canicross event, please refrain from taking dogs around the course.

 

It is your responsibility to ensure that you are fit and well to participate on the day of the event. You must accept responsibility to keep yourself safe and at any time if you feel unwell or injury notify a marshal or someone with medical training. If you drop out of the event please make sure you notify the Race Director / Race Team, before you leave the event route /site.

 

You should have adequate medical, travel and personal liability insurance for the event.  It is your responsibility to take out suitable personal insurance cover for the event. The public liability insurance as issued to us by the ARC only protects the race organiser, the event officials and the runners against claims made against them for damage or injury to third parties.  If in doubt, make sure you have insurance!

 

Race Entries / Cancelation / Transfers

 

Entry fees are not refundable at this stage. The organiser have the right to cancel the event, all entrants will be notified, where possible the event will re-rearranged for another date and entrants will be transferred. In the event that the race is cancelled and not rescheduled race fee’s will be refunded minus 25% to cover administration costs.

In the event that you cannot attend the race transfers can be made to another competitor via the online entry service, however this must be made 14 days in advance of the event. administration costs.

 

SiEntries respects your privacy and is committed to protecting your personal data. This Privacy Policy will inform you about how we look after your personal data, tell you about your privacy rights and how the law protects you. It applies to information we collect in relation to:

  • Users of our website;
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It is important that you read this Privacy Policy, together with any other Privacy Policy we may provide on specific occasions when we are collecting or processing personal information about you, so that you are aware of how and why we are using such information. This privacy notice supplements the other notices and is not intended to override them.

This Privacy Policy is provided in a layered format so you can click through to the specific areas set out below. Alternatively you can download a PDF version of the full policy here.